Dental Receptionist - Part-time - $17.82 - 21.83/hr
Desk Receptionist Job In Fairchild Air Force Base, WA
Join our team as a part-time Dental Receptionist at Unify Community Health in Spokane, WA, and be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job - we are a community committed to the well-being of our migrant farmworkers.
We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.
Explore our short clips, " WE are Yakima - WE are Family " and " YVFWC - And then we grew " for a glimpse into our dedication to our communities, health, and families.
What We Offer
$17.82-$21.83/hour DOE with the ability to go higher for highly experienced candidates
Additional pay for your bilingual skills
Health insurance including medical, dental, vision, Rx, 24/7 telemedicine
Profit sharing & 403(b) retirement plan available
Generous PTO, 8 paid holidays, and much more!
As a Dental Receptionist, your tasks will include:
Managing phone calls, greeting patients, collecting accurate data, scheduling appointments, and verifying insurance
Handling patient inquiries, performing billing tasks, reconciling cash, managing referrals, and overseeing recalls
Organizing document filing, creating treatment plan estimates, and undertaking any other assigned duties
Qualifications:
High School Diploma or General Education Diploma (GED)
One year's experience in a clinic, optometry, or dental office is preferred
Excellent multitasking ability to manage varied workloads
Ability to interact professionally with patients and staff
Proficient in Microsoft Outlook, Word, Excel, Epic, and EMR
Medical terminology and healthcare billing insurance knowledge is preferred
Outstanding customer service skills
Our mission celebrates diversity. We are committed to equal-opportunity employment.
Contact us at ...@yvfwc.org to learn more about this opportunity!
Receptionist
Desk Receptionist Job In New York, NY
Our client, a hedge fund, is seeking a Temporary Receptionist to start ASAP and commit through at least the end of August. The hours are 8am-5:30pm and they are currently in office 5 days a week.
Responsibilities:
Greet and seat guests, and answer the main phone line and overflow lines
Manage office pantry, supplies and facilities
Maintain group lunch ordering system and facilitate messenger services
Coordinate conference room requests and organize catering when needed
Liaise with chefs regarding weekly menu and special events
Qualifications:
Bachelor's degree preferred
2+ years of experience in a professional office environment
Must be mature and have a focused mentality
Finance experience is preferred
Must be proficient in Microsoft Office
Hourly rate:
$30/hr DOE
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Receptionist and Office Admin
Desk Receptionist Job In New York, NY
Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity.
We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment.
Key Responsibilities:
· Greet and welcome guests, ensuring a professional and courteous experience.
· Maintain an organized office environment and reception area.
· Handle incoming and outgoing mail, deliveries, and packages.
· Maintain office supplies and ensure stock levels are updated; place orders as needed.
· Assist with scheduling appointments, meetings, and events.
· Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors.
· Support the office's general upkeep by coordinating with property management and inputting/supervising work orders.
· Assist with onboarding new employees, including preparing their workspace, arranging building access, etc.
· Coordinate domestic and international travel including flights, lodging, reservations, etc.
Required Skills and Qualifications:
High school diploma or equivalent (associate or bachelor's degree preferred).
Previous experience in office administration or receptionist roles.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to multitask.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work well independently and as part of a team.
Attention to detail and problem-solving skills.
Professional demeanor and client-first attitude.
A proactive and adaptable attitude, with a willingness to take on various responsibilities.
Authorized to work in the United States.
Work Environment:
Full-time, in-office position.
A fast-paced work environment with occasional urgent tasks.
Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Front Desk Receptionist - Construction management
Desk Receptionist Job In New York, NY
We are seeking a professional and organized Front Desk Receptionist to join our construction company. This individual will be the first point of contact for clients, vendors, and visitors, ensuring a welcoming and efficient front office. The ideal candidate will handle administrative tasks, manage communication, and support office operations to maintain a productive work environment.
Role Description
This is a full-time on-site role for a Front Desk Receptionist at AB+ Construction located in Brooklyn, NY. The Front Desk Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and customer service on a day-to-day basis.
Qualifications
Phone Etiquette and Receptionist Duties
Clerical Skills and Communication
Customer Service
Excellent interpersonal skills
Ability to multitask and prioritize effectively
Experience in a construction or real estate environment is a plus
High school diploma or equivalent
Medical Receptionist (ID# 4471)
Desk Receptionist Job In New York, NY
Hours: 9:00 a.m. - 6:00 p.m.
Mon/Wed: SoHo office
Tues/Thurs: Upper East Side (patient-facing)
3 Saturdays/month: Armonk, NY (travel paid) - 9:00 a.m. -3:00 p.m.
Full day rate paid for Saturdays and transportation costs
Pay Range: $28-$32/hr
Job Description - Medical Receptionist / Administrative Assistant (Private-Pay Obesity Clinic)
About the Role:
We are seeking a poised and detail-oriented Medical Receptionist / Administrative Assistant to support a private-pay obesity and bariatric medicine practice in Manhattan. The role requires a polished communicator who can manage a high-touch patient experience while multitasking across administrative workflows. This is not a traditional front desk position-it blends front-facing interaction with proactive back-office organization.
Responsibilities:
Greet and support patients both in-person and via phone
Schedule appointments and manage calendar updates (telehealth + in-person)
Maintain task trackers and internal spreadsheets
Collect and process patient fees (card on file or manual entry)
Organize and escalate patient messages, questions, or complaints appropriately
Upload and manage electronic records in the EMR system
Prepare the office for daily operations, maintain a clean and efficient workflow
Communicate with the physician and operations support regarding patient needs and workflow updates
Handle Saturday clinic coverage in Armonk (3x/month; travel covered)
Serve as the first point of contact for high-end, out-of-pocket patients
Greet patients in-person and over the phone with polish and professionalism
Schedule and confirm appointments across two office locations
Manage inbound patient inquiries and follow up with urgency and care
Maintain strong patient relationships-offering warmth, attentiveness, and proactive check-ins (e.g., “I see you haven't been in for 6 weeks-would you like to schedule a follow-up?”)
Required Skills & Traits:
At least two years' experience preferred providing front desk/administrative support to a private pay clientele medical office (examples would be plastic /cosmetic surgery or other bariatric offices
Professional demeanor, emotionally intelligent, and comfortable with high-end clientele
Fast typist (minimum 50 WPM) and strong digital documentation skills
Organized, efficient, and able to juggle multiple responsibilities
Fluent in spreadsheet tools (Google Sheets/Excel)
Tech-savvy and resourceful (comfortable with EMRs, task managers, and self-directed learning)
Reliable, punctual, and flexible with end-of-day responsibilities
EMR & Documentation
Enter patient data and documentation into EZDox EMR system accurately
Process daily faxes related to labs, authorizations, and treatment updates
Ensure the physician's desk is organized with all incoming documentation and priorities clearly prepped
Insurance & Administrative Workflow
Handle insurance verifications and interface with insurance providers
Coordinate with the outsourced billing department
Assist with pre-authorizations, intake forms, and medical records processing
Ensure that administrative tasks are completed quickly and effectively (e.g., not spending an entire morning on simple tasks)
Workflow Coordination
Support the doctor with day-to-day operational flow and task prioritization
Work independently and take initiative without needing hand-holding
Show hyper-efficiency in task execution and maintain focus
Technical & Communication Skills
Familiarity with medical software and office tech (e.g., fax, email, shared drives)
Able to communicate clearly with clinical staff, billing, and patients
Comfortable working on-site in Upper East Side and traveling to Armonk on Saturdays (travel costs reimbursed)
Open to staying past standard hours if patient needs or doctor's schedule require it
Personal Attributes
Polished, poised, well-spoken, and professional in appearance
Emotionally intelligent with strong people skills
Not clock-watching-flexible and reliable
Ideally without significant outside commitments that interfere with flexible hours or occasional weekend work
Proactive-someone who anticipates needs and takes ownership
Equal Opportunity Employment:
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Front Desk Coordinator/Medical Receptionist
Desk Receptionist Job In New York, NY
About the job
Chelsea Fertility NYC, a boutique fertility practice in New York City, is looking for a Medical Front Desk Coordinator.
This position is responsible for greeting and registering all patients and ensuring a smooth flow of patients. Answering and transferring all telephone calls efficiently and collecting insurance information and payments from patients. Working toward the common goal of providing excellent customer service to patients and visitors to the practice.
Front Desk
Responsible for the daily coverage of reception area including answering incoming calls, greeting, and registering patients, and ensuring a smooth flow of operation and customer satisfaction.
Welcomes patients and visitors by greeting patients and visitors in person or on the telephone in a timely manner.
Responsible for answering or referring inquiries.
Acts like a communication center by answering the phones and directing all phone messages to the appropriate individuals. Assists in receiving, signing for deliveries, and distributing mail.
Maintains a neat, clean reception area and waiting area.
Retrieves all messages from voice mail system daily and notify the appropriate staff.
Scheduling of conference room as needed.
Assist various departments with special projects as needed.
Implements and monitors front office management and related policies and procedures, and activities including front office quality assurance.
Assures front office management performance and delivery of services in accordance with the standards; participates in the enforcement of the office management/front office day-to-day operating policies and procedures such as time keeping, scheduling, pulling charts, proofreading correspondence, fax distribution, daily charges and payments, balancing; recommends changes in front office organizational systems, policies and procedures and ensures their implementation.
Identifies and recommends solutions to routing front office operational problems; reports problems and coordinates with Doctors to ensure front office organizational and operational problems and/or conflicts are resolved.
Requirements:
Minimum 2 years of experience working in Medical office setting.
Medical billing and insurance experience.
Ability to access, input, and retrieve information from a computer.
Knowledge of office procedures and office machines (i.e. computer, fax, copier, etc)
Ability to remain calm in stressful situations.
Ability to communicate accurately and concisely.
Excellent interpersonal skills
Ability to learn how to use new programs and software's (i.e Microsoft Outlook)
Administrative Duties:
Scheduling
Sorting and sending mail
Answering and routing phone calls
Greeting visitors
Financial Duties:
Processing payments
Billing
Setting:
Medical
Benefit Conditions:
Waiting period may apply
Only full-time employees eligible
COVID-19 Precaution(s):
Remote interview process
Temperature screenings
Social distancing guidelines in place
Work Remotely
No
Receptionist
Desk Receptionist Job In Bellevue, WA
We are seeking a dynamic individual to join our team as a Receptionist. This role will be responsible for maintaining the smooth operation of our front desk area while providing essential support to our office environment.
This role will be fully on-site
Key Responsibilities:
Office Maintenance: Ensure the office is consistently stocked with essential supplies, including but not limited to stationery, kitchen supplies, and office equipment. Proactively identify and address any maintenance issues within the office space.
Event Coordination: Assist in the setup and breakdown of office events, meetings, and conferences. This includes arranging seating, preparing materials, and ensuring all necessary equipment is available and functioning properly.
Front Desk Duties: Serve as the first point of contact for visitors and employees. Greet guests, answer phone calls, and direct inquiries to the appropriate person or department. Maintain a professional and welcoming demeanor at all times.
Administrative Support: Provide general administrative assistance to various departments as needed, including sorting mail, scheduling appointments, and assisting with data entry tasks.
Qualifications:
Strong communication and interpersonal skills, with a friendly and approachable demeanor.
Excellent organizational abilities and attention to detail.
Proficiency in Microsoft Office and other basic computer skills.
Front Desk Coordinator
Desk Receptionist Job In Bellevue, WA
Join this reputable Title Insurance company as a Front Desk Coordinator in its busy headquarters office in Bellevue. You'll become an integral part of their thriving escrow team and play a crucial role in daily operations.
As the face of the company, you'll utilize your exceptional customer service skills to greet visitors warmly and provide top-notch assistance. No prior experience is necessary - bring your positive attitude and eagerness to learn; they'll provide the comprehensive training and ongoing support you need to succeed.
As a Front Desk Coordinator, you'll have the opportunity to learn escrow tasks, expanding your skill set and marketability. This role is not just about the present but also about your future growth and development.
Compensation: $21-$23/hr DOE
Availability: This is a temporary position with the potential for conversion based on performance and business needs. The work schedule is Monday through Friday from 8 a.m. to 5 p.m.
DUTIES
Answering and directing calls courteously and efficiently
Welcoming customers warmly, offering refreshments as required.
Notifying staff promptly upon customer arrival for appointments and assisting with scheduling of closing appointments.
Manage courier deliveries, handle and distribute mail, and promptly alert relevant personnel.
Keeping reception and conference areas tidy and organized.
Coordinating orders for refreshments and office supplies.
Assisting with various projects, including mailouts.
Maintaining punctuality and consistent attendance.
Assisting with escrow tasks as needed, with training provided.
QUALIFICATIONS
Experience in customer service, reception, clerical, or administrative support work.
Friendly, positive, upbeat and professional demeanor
Strong communication skills
Organized with high attention to detail
Proficiency in Microsoft Office
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .
Medical Receptionist - Tolland, CT
Desk Receptionist Job In Tolland, CT
Our recruiting team is hosting a virtual job fair.
If you are enthusiastic about making an impact in healthcare, learn more at our upcoming Virtual Job Fair, on June 17th, 12:00-2:00pm EDT.
Register to attend: **************************************
Opportunities with ProHealth Physicians, part of the Optum family of businesses. When you work at ProHealth Physicians, your contributions directly sustain the health and well-being of our community. Discover high levels of teamwork, robust medical resources and a deep commitment to exceptional care and service. Join a leading community-based medical group and discover the meaning behind Caring. Connecting. Growing together.
ProHealth Physicians (Tolland Primary Care & Family Medicine), part of Optum, has an immediate opening for a friendly, patient focused and detailed oriented Medical Receptionist to join our team. The Medical Receptionist is responsible for the completion of set processes and protocols. Works cooperatively with all members of the care team to support the vision and mission of the organization, deliver excellent customer service and adhere to Lean processes. Supports the teams in meeting financial, clinical and service goals.
Schedule: Monday-Friday, 7:30am-5pm. Schedule is subject to change upon hire
Location: 384 Merrow Rd. Tolland, CT. May be asked to float to local practices in the region for coverage
Primary Responsibilities:
Schedule and triage appointment requests for urgency according to approved protocols consistent with ProHealth's Appointment and Scheduling Guidelines
Consult a medical assistant or licensed clinician for clinical decision making whenever necessary
Use call processing and other applicable functionality in the EHR to take messages and communicate with clinicians
Greet patients and conduct check-in process
Monitor daily reminder call logs to reschedule appointments as needed
Scan and fax documents for central indexing team
Close payment batch(es) at the end of each shift, assemble and balance batch(es) according to ProHealth cash control procedures
Maintain knowledge of current OSHA and ProHealth policies
Assist coworkers as needed to ensure smooth office operation and delivery of excellent service through teamwork
Perform other duties as assigned
What are the reasons to consider working for UnitedHealth Group? Put it all together - competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our offerings include:
Paid Time Off which you start to accrue with your first pay period plus 8 Paid Holidays
Medical Plan options along with participation in a Health Spending Account or a Health Saving account
Dental, Vision, Life& AD&D Insurance along with Short-term disability and Long-Term Disability coverage
401(k) Savings Plan, Employee Stock Purchase Plan
Education Reimbursement
Employee Discounts
Employee Assistance Program
Employee Referral Bonus Program
Voluntary Benefits (pet insurance, legal insurance, LTC Insurance, etc.)
More information can be downloaded at: *************************
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear directions on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
High School Diploma/GED (or higher)
1+ years of customer service experience
Intermediate level of computer proficiency with Microsoft Office
Preferred Qualifications:
Experience as a receptionist in a healthcare setting
Experience working with an electronic health record (EPIC)
The salary range for this role is $16.00 to $28.85 per hour based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
#RPO #RED
Data Entry Product Support - $45 per hour - No Experience
Remote Desk Receptionist Job
We’re looking for Data Entry Specialists for Customer Products across the US to work from home and help top brands improve their products before they hit the market.
Additional information: Salary: 25-45 Frequency: Per hour Employment type: Full-time
Night Receptionist
Desk Receptionist Job In New York, NY
Our client, a reputable law firm is seeking a receptionist. The hours are 4pm to Midnight M-Thursday, and every Saturday 8am-4pm. The firm will provide transportation home for you if you work past 9 pm. Responsibilities: * Answer all phone calls and re-direct accordingly, or answer basic rental property inquiries
* Friendly attitude, caring, and upbeat personality with a professional demeanor.
* Ability to interact with employees at all levels
* Keep things in order, maintain the overall look of the office and make sure everything is presentable
* Ability to research new, creative restaurants for catering needs
Experience Required:
* 1+ of relevant experience is a must
* Articulate, polished, and the ability to handle a fast past environment
* Knowledge of MS Office products including Outlook, PowerPoint, and Word
The annual base salary range is $45k to $60k. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
#INDEEDOS
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Flexible schedule
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* Monday to Friday
* Weekends as needed
Application Question(s):
* Are you comfortable working the hours of 4pm - Midnight ET?
Education:
* Bachelor's (Preferred)
Experience:
* Customer service: 1 year (Required)
Work Location: In person
Front Desk Receptionist (Remote)
Remote Desk Receptionist Job
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.
Responsibilities
The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to Wellstars patients and customers. This includes greeting customers, registering patients at check-in and check out, answering telephones, scheduling appointments, cash management, and/or adiminstrative functions that support the practices operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.
Qualifications
Required Minimum Education:
Position requires a high school diploma or equivalent.
Required Minimum Experience:
1-2 years administrative front office experience in a physician practice or health care setting preferred.
Previous customer service experience required.
Required Skills:
Computer skills essential. Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred.
Knowledge of insurance filing and requirements. Strong verbal and written communication skills.
Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting.
Wed like to invite you on a career journey like no other! In return for your contributions, well help you make the most of all lifes moments on and off the job. Wellstar Total Rewards is designed to provide for your total well-being, including: Your Wellness, Your Pay, Your Future, Your Joy. We think its pretty simple we care for our team members and our team members care for the community.
Front Desk Receptionist- PART TIME
Desk Receptionist Job In Norwalk, CT
Job Description
Illume Fertility (formerly RMA of CT) specializes in the treatment of infertility, including assisted reproductive technologies (ART) like intrauterine insemination (IUI), in-vitro fertilization (IVF), and pre-implantation genetic testing (PGT). Illume Fertility is Fairfield County’s largest fertility clinic and egg donation center and is led by eight board-certified reproductive endocrinologists. Illume Fertility is consistently recognized as an LGBTQ Healthcare Equality Leader and its Integrated Fertility & Wellness program offers holistic support via acupuncture, mental health counseling, support groups and nutritional counseling. lllume Fertility has 5 convenient locations in Norwalk, Danbury, Stamford and Trumbull, CT and Harrison, NY.
Position Overview:
As an Illume Front Desk Ambassador, you are expected to represent the organization when patients come into our offices, to be able to articulate the vision and mission, to promote our services when appropriate, and detect opportunities to improve the patient’s experience for the patient’s convenience and to help the growth of the practice. The position supports the organization’s efforts by carrying out a warm and effective welcoming process, providing premier customer service, and compliance of procedure and policies.
Duties and Responsibilities:
Answers phones and triage calls
Update patient insurance and demographics in all system i.e., (Athena, Azalea, and RESource).
Collect and document patient chart items (consent, license, insurance, facesheet, picture).
Schedule patient appointments and alert appropriate team members.
Order office supplies and manage presentation of the front desk and waiting room.
Effectively sign in patients and alert appropriate departments of patient’s arrival.
Process payments (patient balances, copays, vitamin purchases).
Actively participate in monthly Front Desk Department meetings.
Responsible for Faxes, Medical Records.
Confirm Patient Appointments.
Qualifications
Proficiency in verbal communication in English and understanding of basic written English.
Demonstrated ability to work effectively in a team environment.
Demonstrated problem solving skills in a complex environment.
Demonstrated effective interpersonal relationship and customer service skills.
Good organizational and time management skills
Education & Experience
High School diploma or equivalent required
Previous experience in customer or patient service required
Immunization:
Staff member must meet immunizations requirements as stated in the Illume Fertility immunization policy.
TB inoculation
Flu vaccine
Others as they become required
Benefits (if applicable):
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
To learn more about us, please visit our website at Award-Winning Fertility Care in CT & NY | Illume Fertility
Tuesday-Saturday
20 hours/week
Bilingual Front Desk Receptionist
Desk Receptionist Job In New York, NY
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li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Medical, Dental, and Vision Insurance is Paid for by NYPCC 100%/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Paid Time Off and Company Paid Holidays/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Annual Rate Increases/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"403B Retirement Plan/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Opportunity to Give Back to the Community/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Job Stability and Growth Opportunities/span/li
/ul
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strong Are You a Good Fit?/strong/span/p
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"We are currently seeking a bright, self-motivated, and talented Bilingual Front Desk Receptionist to join our clerical team located at 2857 Linden Blvd, Brooklyn, NY 11208./span/p
p/p
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strong Schedule/strong: Includes opening and closing shifts as well as a weekend day./span/p
p style="text-align:start;"/p
pspan "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strong Responsibilities:/strong/span/p
ul
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"General office responsibilities (answer phones/take messages, scan, fax and copy, etc.)/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Schedule appointments/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Greet/direct clients and visitors upon arrival/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Check clients in and out on electronic health record system/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"File documents in patient charts/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Coordinate drop-offs and pickups of transportation services/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Provide support to the clinical team and chart maintenance/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Maintain confidentiality and comply with HIPPA regulations/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Perform other related duties as assigned by the Office Manager and Program Administrator/span/li
/ul
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strong Requirements/strong:/span/p
ul
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Must be Bilingual in English and Spanish/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"High School Diploma or equivalent is required/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"1 to 2 years of Reception experience in a fast paced office, preferably in medical or community mental health office, is required/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Must be proficient in MS Office (Outlook, Word, and Excel)/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Must have the ability to learn new software/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Possesses the personality and demeanor to work with difficult clients/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Must be detail-oriented and have the ability to multi-task/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Must be a team player/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Thrives under pressure in an outpatient client environment/span/li
/ul
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strong Behavioral Skills:/strong/span/p
ul
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"The ideal candidate for this position possesses a personal presence characterized by a sense of honesty, integrity, and care with the ability to inspire and motivate others to promote the mission, vision, goals, and values NYPCC/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Has the ability to self-care and cope with mental and emotional stress related to the position, function independently, have flexibility, consistency, and professionalism/span/li
li dir="auto"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"Can develop and sustain safe, positive, and productive work habits and demonstrate compliance with NYPCC policies and procedures/span/li
/ul
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission./span/p
p/p
p style="text-align:start;"span "liberation="" ,="" arial,="" helvetica,="" noto,="" roboto,="" sans",="" sans-serif;"="" style="color: rgb(75,75,75);background-color: rgb(255,255,255);font-size: 14px;font-family: Helvetica Neue"strongem NYPCC is an Equal Opportunity Employer/em/strong/spanstrongem /em/strong/p
/div
/div
Medical Front Desk Receptionist
Desk Receptionist Job In Greenwich, CT
Job Description
Greenwich Ear Nose & Throat is currently seeking a friendly and organized Medical Receptionist to join our team. As a Medical Receptionist, you will play a crucial role in providing excellent customer service and ensuring the smooth operations of our practice. You will have the opportunity to work in a supportive and collaborative environment where patient care is our top priority.
Greenwich Ear Nose & Throat is a leading ENT and Allergy practice that is committed to delivering high-quality care to our patients. Our team of dedicated medical professionals focuses on providing personalized treatment plans and compassionate care to improve the health and well-being of our patients.
Responsibilities
Greet patients and visitors with a warm and welcoming demeanor.
Check-in patients, verify their information, and update electronic medical records accurately.
Answer phone calls, address inquiries, and transfer calls to appropriate personnel.
Schedule and confirm patient appointments, ensuring efficient time management.
Assist patients in completing necessary forms and understanding office policies.
Collect patient co-pays, process payments accurately, and maintain proper documentation.
Maintain the cleanliness and organization of the reception area.
Coordinate with medical staff to optimize patient flow and use of resources.
Insurance Eligibility
Requirements
High school diploma or equivalent.
Previous experience as a receptionist or in a customer-facing role.
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Proficiency in using computer systems and basic office software.
Ability to handle a fast-paced environment and multiple tasks simultaneously.
Empathy, compassion, and professionalism in dealing with patients and their families.
Ability to work well as part of a team.
Reliability and punctuality in attendance.
Rotating between all three locations is required (2 Greenwich locations & 1 Stamford location)
Benefits
Benefits:
· 401(k) after a year of service
· Dental insurance
· Health insurance
· Paid time off
· Vision insurance
Front Desk Receptionist- PART TIME
Desk Receptionist Job In Norwalk, CT
Illume Fertility (formerly RMA of CT) specializes in the treatment of infertility, including assisted reproductive technologies (ART) like intrauterine insemination (IUI), in-vitro fertilization (IVF), and pre-implantation genetic testing (PGT). Illume Fertility is Fairfield County's largest fertility clinic and egg donation center and is led by eight board-certified reproductive endocrinologists. Illume Fertility is consistently recognized as an LGBTQ Healthcare Equality Leader and its Integrated Fertility & Wellness program offers holistic support via acupuncture, mental health counseling, support groups and nutritional counseling. lllume Fertility has 5 convenient locations in Norwalk, Danbury, Stamford and Trumbull, CT and Harrison, NY.
Position Overview :
As an Illume Front Desk Ambassador, you are expected to represent the organization when patients come into our offices, to be able to articulate the vision and mission, to promote our services when appropriate, and detect opportunities to improve the patient's experience for the patient's convenience and to help the growth of the practice. The position supports the organization's efforts by carrying out a warm and effective welcoming process, providing premier customer service, and compliance of procedure and policies.
Duties and Responsibilities :
Answers phones and triage calls
Update patient insurance and demographics in all system i.e., (Athena, Azalea, and RESource).
Collect and document patient chart items (consent, license, insurance, facesheet, picture).
Schedule patient appointments and alert appropriate team members.
Order office supplies and manage presentation of the front desk and waiting room.
Effectively sign in patients and alert appropriate departments of patient's arrival.
Process payments (patient balances, copays, vitamin purchases).
Actively participate in monthly Front Desk Department meetings.
Responsible for Faxes, Medical Records.
Confirm Patient Appointments.
Qualifications
Proficiency in verbal communication in English and understanding of basic written English.
Demonstrated ability to work effectively in a team environment.
Demonstrated problem solving skills in a complex environment.
Demonstrated effective interpersonal relationship and customer service skills.
Good organizational and time management skills
Education & Experience
High School diploma or equivalent required
Previous experience in customer or patient service required
Immunization:
Staff member must meet immunizations requirements as stated in the Illume Fertility immunization policy.
TB inoculation
Flu vaccine
Others as they become required
Benefits (if applicable):
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Tuition reimbursement
Vision insurance
To learn more about us, please visit our website at Award-Winning Fertility Care in CT & NY | Illume Fertility
Medical Front Desk Receptionist
Desk Receptionist Job In East Hartford, CT
Job Description
First Choice Health Centers (FCHC) is a Federally Qualified Health Center (FQHC) with Medical Front Desk Receptionist opportunities in East Hartford CT!
The Medical Front Desk Receptionist serves as the primary point of patient contact with First Choice Health Centers. The representative provides exemplary customer service to all patients, their families and other contacts. This position is charged with the timely and accurate processing of patients through registration, answering all incoming calls, taking complete and accurate messages, scheduling appointments, verifying insurance and collection of patient balances.
Schedule: This is a full time, 40 hour per week. Day Shift position.
Primary Accountabilities and Tasks:
Answers all incoming in a timely manner
Schedules patients
Obtains required information
Check messages at beginning of day
Check voice mail and return message(s) by end of day.
Make same day appointment for pediatricians and sick patients
Refer to phone triage list for calls referred to RN/Provider
Ensure messages are taken in EMR
Sets up appointment with appropriate provider according to policy
Accommodate requests for specific providers if circumstances permit
Complies with all infection control policies and procedures outlined by the organization in accordance with professional, state, and federal guidelines.
**Bilingual Spanish/English is desired (Not required).
Flexibility to travel to other site locations (Vernon, Manchester, East Hartford) as needed.
COVID-19 considerations:
Employees of First Choice Health Centers must be vaccinated against COVID-19. Certain exemptions may apply.
First Choice Health Centers is an equal opportunity employer. We value diversity and an inclusive, accessible workplace. Decisions of employment are made based on business needs, job requirements and applicant's qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. First Choice Health Centers is a drug-free work place. We participate in the E-Verify program.
Job offers are contingent upon passing the employee pre-employment physical and drug screening, completion of a satisfactory background check, satisfactory professional reference check as well as other screenings as may be appropriate.
Job Posted by ApplicantPro
Front desk receptionist/Data entry specialist
Desk Receptionist Job In New York
div class="mt-5" div class="redactor-styles" pstrong NOTE: Only for US residence/strong /pp Remote Career is in need of a virtual front desk receptionist. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. /p
p/p
pstrong Responsibilities/strong/p
ulli Handle and coordinate active calendars/lili Schedule and confirm meetings/lili Ensure file organization based on office protocol/lili Provide admin support around the office as needed/li/ul
p/p
pstrong Qualifications/strong/p
ulli High School or equivalent experience/lili Strong interpersonal, customer service and communication skills/lili Ability to multitask/lili Proficient in Microsoft Office suite/li/ulpbr//pp Interested? Perfect! br/br/Email us your resume and one of our hiring personnel will contact you./p
/div
/div
Front Desk Receptionist
Desk Receptionist Job In Bridgehampton, NY
Gotham Gym is a high-profile gym seeking a Front Desk Receptionist for our Bridgehampton, NY location. We are looking for an upbeat, energetic, detail-oriented person to join our community.
Requirements:
Fluent in English
Excellent customer service skills
Excellent organizational, multitasking and time-management skills, with the ability to prioritize tasks
Responsibilities:
Greet and check in clients in a friendly and welcoming manner
Manage and charge appointments and transactions
Answer phones and relay appropriate messages
Follow opening and closing procedures
Maintain cleanliness of the immediate Front Desk area
Fold towels, wraps and boxing gloves management and organization
Assist with set up and break down of group fitness classes
Properly clock in/out
Work quick, be efficient and complete daily checklists as well as handle immediate tasks that may arise
Be on time and reliable
Front Desk Receptionist
Desk Receptionist Job In Storrs, CT
Job Description
The University of Connecticut is a top-ranked national university and health-system with its flagship campus located in idyllic Storrs. Designated a Carnegie Research 1 institution, UConn is the state land- and sea-grant university focused on education, research, and service to the state of Connecticut and beyond. The University serves over 33,000 students across seven campuses, 8,550 first-in-family students, and boasts numerous national championships. UConn Health is a top-ranked health provider that delivers groundbreaking medical education, research, and hospital and clinical services to over one million patients each year. In addition, UConn has nearly 300 scientists who are in the top 2 percent of researchers investigating everything from cancer to AI.
UConn continues its meteoric rise as New England's top public University with a record number of applications, continued investment in student success, health, and wellness, recruitment of top faculty, innovation in research, and top-tier athletic programs that also focus on the health and financial literacy of student-athletes. This includes the men's and women's basketball teams, which have brought home three consecutive NCAA National Championship trophies in the last three years. UConn is proud to have 26 national championships across all sports.
Guided by a new strategic plan and the public launch of its most ambitious campaign in history, Because of UConn The Campaign for UConn Nation, UConn is moving boldly into the future. The $1.5B comprehensive campaign spans all schools, colleges, campuses and UConn Health. The Campaign focuses on four pillars that will drive UConn, the state of Connecticut and the world forward. The Campaign pillars support UConn's 10-year Strategic Plan, designed to make education more affordable and a UConn degree more valuable by elevating UConn among its national peers.
Students First: making transformative investments in financial aid, student health, career readiness, and life skills to improve time-to-degree and career outcomes.
Academic & Innovation Excellence: driving investment in top faculty and graduate fellows and building the innovation ecosystem of the state and beyond.
Health & Wellness of People & Planet: focusing on patient care, medical research, and development of life-changing technologies that improve healthcare outcomes.
Husky Pride: investing in athletic excellence and supporting a thriving UConn Nation that includes more than 290,000 alumni worldwide.
Because of UConn will have a profound impact on the University. It will double the number of named scholarships, fund scientific breakthroughs and advanced lifesaving therapies, and engage UConn Nation in the life and mission of the University like never before.
We seek the top talent in the country to join Husky Nation and help us drive our mission and UConn into the future. We are committed to a caring and supportive work culture, professional and leadership development, and flexibility for high achievers with a passion for higher education.
We're looking for dedicated professionals to drive success and excellence and exemplify our values of integrity, empathy, kindness, accountability, collaboration, transparency, and a commitment to embracing the differences that make us stronger together.
The UConn Foundation is an equal opportunity, affirmative action employer. We celebrate different perspectives and are committed to a welcoming environment that will value your unique experiences and identity. As an organization, we strive for continued growth each and every day.
Position Summary
The Front Desk Receptionist is responsible for front desk customer service and general administrative duties. In this role, you will manage the multiline phone system and respond to all inquiries via email, MS Teams, telephone and/or face to face interaction. You will be a front-facing customer service representative and a resource regarding the organization to all visitors, clients, and the general public as a whole. You will collaborate with Alumni Center administrative professionals as support for any/all administrative projects and/or responsibilities. You will also maintain the front desk operations manual and train student workers on front desk operations.
*This role will be in-person at the Alumni Center on UConn's Storrs campus five days per week (Monday through Friday).
In this role, you will:
Present a professional and courteous impression to all visitors and coworkers as a representative of the Foundation.
Monitor front entrance via video and open door for visitors as they arrive
Greet all visitors to the Alumni building, maintain the visitor's log, validate parking. Direct guests to correct destinations.
Train student workers to properly perform receptionist tasks, assign project tasks, and check to confirm tasks are completed per outlined instructions. Coordinate student work schedules.
Answer incoming phone calls via a switchboard system, screen, and direct calls.
Take and relay messages for staff when they are unavailable. Provide organization information to callers.
Provide general administrative and clerical support for the Alumni Relations team.
Manage reusable event supply inventory via a check out system
Assist in administrative event needs, primarily name tag printing and organizing.
Manage all package mailings for all FedEx, UPS, USPS, etc.
Establish proficiency in central business tools including CRM database and event marketing tools.
Respond to requests for alumni materials and general inquiries.
Assist in various research projects utilizing web, database, or other research vehicles.
Assist with administrative projects as assigned (i.e., mailings, thank you cards, etc.) and assign projects to Foundation Building Receptionist and/or student workers as needed.
Maintain office supply inventory and ordering process for the building.
Maintain the lobby displays and generate/execute ideas to update displays. Serve as contact person with the university for this system.
Maintain security awareness and communicate any and all problematic occurrences involving staff or visitors to management to the Facilities Director
Collaborate with Assistant Director of Facilities to assist with special events as needed and requested.
Maintain a clean and professional reception desk area.
Cover Foundation front desk during absence of Foundation Receptionist.
Other duties as assigned.
Leadership
Provide visible leadership across the entire organization by engaging in organization-wide activities such as department meetings, all-staff meetings, and staff events.
To be successful in this role, you should:
Be a champion for inclusive priorities both internally and externally.
Demonstrate the ability to be congenial, professional, and effective when communicating with alumni, donors, Foundation staff, University staff, and visitors.
Be a well-organized, self-starter who can manage time effectively and who has strong written and oral communication skills.
Demonstrate the ability to meet deadlines, multitask, and shift priorities, as necessary.
Be able to work independently and collaboratively as part of a team to meet organizational goals.
Exhibit strong customer service, organization skills, and attention to detail.
Demonstrate the ability to exercise independent judgment with regard to work responsibilities, prioritization of workload, and foreseeing the needs of the team.
Demonstrate integrity in dealing with sensitive and confidential information.
Be dependable and flexible to adapt to change.
Education & Experience
Associate's degree required. Bachelor's Degree preferred.
3-5 years of related professional office experience.
Proficient with Microsoft Office (i.e., Outlook, Word, PowerPoint, and Excel). Demonstrated ability to work in multiple system environments.
Salary:
This is a non-exempt, hourly position. Assuming a 40 hour work week, the expected salary for this position is $50,000+. It will be commensurate with qualifications and experience, while also placing an emphasis on internal equity.
Benefits:
Benefits start from day one. We offer medical, dental, and vision plans and will make an annual contribution to your health savings account if enrolled in one of the high-deductible health plans offered by the Foundation.
In addition, there are a few other perks to being a UConn Foundation employee:
We offer a generous contribution to your 403(b)-retirement plan to help you plan for retirement.
We place an emphasis on work/life balance. In addition to a hybrid schedule, you will receive thirteen paid holidays, five weeks of paid time off per calendar year, and additional sick time.
We invest in your professional development. Aside from opportunities to participate in various trainings, committees, and conferences throughout the year, you will also be eligible for tuition reimbursement after one year of employment.
Please inform a Human Resources Representative if you need any assistance completing any forms or participating in any part of the application process due to a disability.