What does a Department Secretary do?

An administrative clerk provides support to staff and does clerical works. These clerical duties include answering and making phone calls, typing documents, compiling and filing records, and scheduling appointments. The clerks often set up office meetings and invite reliable speakers. Also, they do research and prepare reports or presentations. Candidates for the job must be organized, detail-oriented, and can manage their time well. They must be tech-savvy and have a basic knowledge of bookkeeping. The salary depends on their experience, industry, and location of the job.

There are some key differences in the responsibilities of each position. For example, department secretary responsibilities require skills like "medical terminology," "patient care," "payroll," and "secretarial support." Meanwhile a typical administrative clerk has skills in areas such as "payroll data," "database systems," "office machines," and "background checks." This difference in skills reveals the differences in what each career does.

An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

Each career also uses different skills, according to real department secretary resumes. While department secretary responsibilities can utilize skills like "secretarial support," "hr," "emr," and "radiology," administrative associates use skills like "eagle," "phone calls," "excellent organizational," and "financial transactions."

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.

The required skills of the two careers differ considerably. For example, department secretaries are more likely to have skills like "medical terminology," "patient care," "secretarial support," and "hr." But a administrative support is more likely to have skills like "phone calls," "excellent organizational," "human resources," and "database management."

An administrative receptionist is responsible for performing administrative tasks, handling visitors' inquiries and concerns, verifying appointments, and leading them to the appropriate personnel and department, as well as handling and routing calls. Administrative receptionists also keep records of the staff meeting and executive conference, including company and promotional events. They receive packages and mail, sort documents, manage office supply inventories, create incident reports, and report suspicious guests within the premises. An administrative receptionist must have excellent communication and customer service skills, especially on resolving and escalating complaints.