Data Entry Operator resume examples for 2025
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How to write a data entry operator resume
Craft a resume summary statement
A resume summary is your opening statement that highlights your strongest skills and top accomplishments. It is your chance to quickly let recruiters know who you are professionally - and why they should hire you for the data entry operator role.
Step 1: Mention your current job title or the role you're pursuing.
Step 2: Include your years of experience in data entry operator-related roles. Consider adding relevant company and industry experience as relevant to the job listing.
Step 3: Highlight your greatest accomplishments. Here is your chance to make sure your biggest wins aren't buried in your resume.
Step 4: Again, keep it short. Your goal is to summarize your experience and highlight your accomplishments, not write a paragraph.
These tips will help you demonstrate why you are the perfect fit for the data entry operator position.Hi, I'm Zippi, your job search robot. Let me write a first draft of your summary statement.
List the right project manager skills
Your Skills section is a place to list all relevant skills and abilities. Here is how to make the most of your skills section and make sure you have the right keywords:
- Look to the job listing. You often need to include the exact keywords from the job description. Take note of the skills listed for the job.
- Put all relevant hard and soft skills in your skills section.
- Be specific. If you are too broad, you may not be giving the best picture of your skills and leave the hiring manager uncertain of your abilities.
- Be up to date. Software names change and companies merge. Don't look out of touch by being careless.
- Be accurate. Spelling and even upper or lowercase can dramatically change meanings. Make sure you are correctly listing your skills.
Here are example skills to include in your “Area of Expertise” on a data entry operator resume:
- Data Entry Equipment
- Customer Service
- Computer Database
- Computer System
- Office Equipment
- WPM
- Word Processing
- Payroll
- PowerPoint
- Detect Errors
- Source Data
- Quality Standards
- Numeric Data
- Computer Programs
- Data Entry Errors
- Office Machines
- Disk
- Sales Reports
- Account Numbers
- Windows
- Account Data
- Clerical Tasks
- Insurance Claims
- Medicaid
- Database Systems
- Medical Claims
- Patient Demographics
- Verification Format
- Customer Accounts
- OCR
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How to structure your work experience
Your employment history is arguably one of the most important parts of your resume. It shows you have experience and foundation in your field to successfully master the data entry operator position. Here is how to most effectively structure your work experience:
- List your most recent experience first, followed by earlier roles in reverse chronological order. Employers care about your most recent experience the most.
- Start with your job title, company name, city, and state on the left. Align dates in month and year format on the right-hand side.
- Include only recent, relevant jobs.
How to write data entry operator experience bullet points
Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.
Use the XYZ formula for your work experience bullet points. Here's how it works:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
This creates bullet points that read Achieved X, measured by Y, by doing Z.
Here are examples from great data entry operator resumes:
Work History Example #1
Data Entry Clerk
- Performed quality assurance testing for new Internet database.
- Transcribed relevant information into database, typed 60 wpm
- Converted system data from clients on various Medias to proprietary systems for page production.
- Reconciled out of balance transactions, and prepared financial adjustments according to customer requirements and procedures.
- Selected Contributions: Increased communication between sales and operational practices, breaking down silos.
Work History Example #2
Data Processor
Kelly Services
- Managed quality communication, customer support.
- Processed Payroll for the telemarketing appointment setter for the GEFA Long Term Care Call Centers.
- Maintained security by following procedures such as monitoring logbook and issuing visitor/vendor badges when needed.
- Processed large wire putters at the end of each month as well as incoming wires and auction payments.
- Performed research on internet to locate correct insurance companies.
Work History Example #3
Mailroom Clerk
US Postal Service
- Completed three USPS data entry training with 95% - 100% accuracy
- Educated and mentored new postal employees to ensure quality of service.
- Received Safe Driver Award within first year with United States Post Office.
- Followed all federal laws as describe by USPS.
- Worked on Mail Processing Machine load and unload extracting mail from the machine.
Work History Example #4
Data Entry/Receptionist
Kelly Services
- Assigned to variety of office and marketing positions throughout the Detroit Metro area.
- Administered customer communication via follow-up calls and surveys.
- Updated exam results using CTB / McGraw Hill database system Created updated reports for approval Exported shipment reports from database
- Maintained time sheets, printed and processed checks for each shift, and help maintain various payroll reports.
- Processed Payroll for the telemarketing appointment setter for the GEFA Long Term Care Call Centers.
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Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
2008 - 2008
Highlight your data entry operator certifications on your resume
Certifications can be a crucial part of your resume. Many jobs have required certifications.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your data entry operator resume:
- Word 2010 Certification
- Certified Data Management Professional - Data Management (CDP-DM)
- Certified Medical Office Manager (CMOM)
- Nationally Certified Medical Office Assistant (NCMOA)
- International Accredited Business Accountant (IABA)
- Certified Coding Specialist (CCS)
- Certified Medical Insurance Specialist (CMIS)
- Certified Network Computer Technician (CNCT)
- Certified Information Technology Professional (CITP)
- Certified Personal Chef (CPC)