Contract Administrative Assistant Entry Level jobs

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

Job Title: Personal and Executive Assistant Schedule: Full-Time, 40 Hours/Week Compensation: [Insert Compensation Range] We are seeking a highly organized, proactive, and trustworthy Personal and Executive Assistant to support a busy professional with both business and personal responsibilities. This full-time role requires someone who can seamlessly manage a dynamic work schedule, coordinate day-to-day personal needs, handle household tasks, and assist with light childcare duties. Key Responsibilities: Executive Support: Manage and maintain professional calendar, appointments, and meetings Coordinate work-related errands and administrative tasks Liaise with professional contacts and handle email correspondence as needed Support with scheduling and logistics for meetings, travel, and events Personal Assistant Duties: Oversee household bill payments, organization, and scheduling Manage home-related errands including grocery shopping, dry cleaning, returns, etc. Coordinate and supervise home repairs, service appointments, and vendors Maintain to-do lists and help streamline personal responsibilities Family Support: Assist with after-school pickups or drop-offs when needed Provide occasional childcare support (e.g. supervision, light meal prep) Help coordinate children's activities and playdates Qualifications: Proven experience as a personal or executive assistant Exceptional organizational and time-management skills Discretion and trustworthiness handling sensitive information Ability to multitask and anticipate needs proactively Strong communication skills Tech-savvy and comfortable with calendars, apps, and light household budgeting Valid driver's license and reliable transportation required College Degree preferred Additional Details: Must be comfortable in a home and office hybrid environment Occasional flexibility in hours appreciated Long-term candidates preferred

About the Role: We are seeking a highly organized, discreet, and proactive Executive / Personal Assistant to support a high-profile CEO with business ventures spanning music, fashion, lifestyle partnerships, and entrepreneurship. This individual will serve as a key right hand to the CEO, managing a range of executive, personal, and logistical responsibilities across business ventures and personal matters. The ideal candidate is detail-oriented, calm under pressure, and thrives in a fast-moving, ever-evolving environment. You'll be responsible for keeping the executive's life and business flowing smoothly - from calendar coordination and travel logistics to day-to-day personal errands and behind-the-scenes support at key events. This candidate is proactive, clear in communication, has strong follow-up skills and able to juggle multiple tasks and projects at one time. Key Responsibilities: ● Serve as the primary scheduler and gatekeeper for the CEO's time and priorities ● Manage complex calendars spanning personal, professional, and creative commitments ● Book and manage all travel (commercial/private), including accommodations, ground transportation, and detailed itineraries ● Support CEO in operational matters including approvals, appointment scheduling, and document/material review ● Handle personal errands, appointments, gifting, and day-to-day life logistics ● Provide in-person support at meetings, shoots, events, and appearances ● Liaise with internal and external teams, including management, PR, digital, agency, label, and brand partners, to coordinate schedules and details ● Assist with inbox and communications management as needed ● Collaborate closely with the company Road Manager, Chief of Staff, and CFO on all matters related to the CEO and company operations ● Track expenses and manage receipt submissions for reimbursements ● Maintain strict confidentiality and discretion at all times Requirements: ● Proven experience as an EA, PA, or lifestyle coordinator to a high-profile individual ● Open to the potential evolvement in the role which may include Domestic and International travel ● Excellent organizational and multitasking skills ● Strong written and verbal communication ● Highly reliable, resourceful, proactive and professional ● Comfortable working odd hours, weekends, or travel when needed ● Ability to anticipate needs and solve problems independently ● Valid driver's license, passport, and reliable transportation ● On-site working sessions at Principal's home or working locations (office/studio) 2 - 3x per week ● Based in LA Bonus if you: ● Have experience in music, fashion, or the entertainment industry ● Understand the nuances of high-profile or celebrity lifestyles ● Thrive in creative, fast-paced, and collaborative environments ● Can manage both strategic and hands-on responsibilities with ease

The Opportunity: We're looking for a proactive, detail-oriented, and highly motivated Executive Assistant to support the President of North America. This person will be a strategic partner who anticipates needs, solves problems before they arise, and enables the North America leader to stay focused on driving impact. You'll thrive in this role if you're organized, adaptable, and an expert communicator who excels in a fast-paced, ever-evolving environment. What you'll get to do: Administrative Support: Manage the President's complex calendar with an understanding of business priorities- schedule meetings, optimize time blocks, and ensure seamless coordination Organize domestic and international travel, including itineraries, accommodations, transportation, and all logistics Process expenses, track invoices, and ensure timely and accurate reporting Own or assist in ad-hoc projects that align with our mission, vision, and values Take the initiative on additional tasks to ensure daily operations run smoothly Communication: Serve as the key point of contact between the executive and internal teams, clients, and external partners Collaborate closely with other Executive Assistants to ensure continuity and consistent support across the organization Meeting & Event Coordination: Plan and execute onsite/offsite meetings, conferences, and events including booking rooms, managing AV needs, coordinating catering, and setting up spaces Prepare meeting agendas, take detailed notes, and follow up with actionable next steps Assist in the creation and refinement of presentations and other materials as needed We'd love to meet you if you have: 5+ years of Executive Assistant experience, supporting senior leadership Proven ability to stay organized and manage time effectively in a fast-paced environment Adaptable and resourceful, able to shift priorities with ease Strong communicator, comfortable engaging with internal and external stakeholders Discreet and trustworthy when handling confidential information Detail-oriented with a commitment to accuracy and follow-through Reliable, punctual, and accountable with a strong sense of ownership Independent problem-solver with sound judgment and a collaborative mindset Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and online research Available to work a hybrid schedule (4 days in office, 1 remote) Compensation: As required by New York State's salary transparency law, effective November 2022, the expected base salary for this position ranges from $90,000.00 - $105,000.00. Various factors are considered when extending offers, such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, PUIG offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, hybrid work environment, and career opportunities within a dynamic team. EEOC: Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law. Diversity, Equity, and Inclusion Commitment: At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world. About Puig: Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self-esteem and find their own expression in a family-owned company that aims to leave a better world for the next generation. Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon's, Byredo, Dr. Barbara Sturm, and L'Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Garcons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries. At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.

Vitaliti is a rapidly growing, early-stage longevity/healthcare startup that uses lifestyle-based interventions to extend our customers' healthspan with a strong focus on VO₂ Max. Executive Assistant to Founder & CEO Location: San Mateo, CA (in-person) Type: Full-time 1099 contract (3 months), then transition to W-2 Why You'll Love This Role You'll work directly with our Founder & CEO, a 30+-year Silicon Valley entrepreneur who's led multiple successful companies (including an IPO). This is a unique opportunity to learn firsthand how startups operate under his mentorship. Key Responsibilities Support the Founder's highest priorities and daily to-dos Manage the Founder's email and phone inboxes Coordinate the calendar, schedule meetings, and attend select meetings to take detailed notes Collaborate across teams to help execute the Founder's goals, including light project management Greet office visitors and provide general support Handle light office logistics (food orders) What We're Looking For Persistent, diligent, and detail-oriented Flexible in adapting to different working styles Eager to learn the inner workings of a startup from a serial entrepreneur Qualifications Proven experience supporting executives, office management, or project management Excellent verbal and written communication skills (our CEO places a high value on strong writing)

Pull finalized plans, generate transmittals and box plans for scanning pick up Scan permit documents into Laserfiche Answer phone calls and emails Update outdated forms and standards Conduct record searches and respond to Public Record Requests Process Online Submittals for Symbium Purge old permit files from the system Additional information: Soft skills: Collaborative worker, clear communicator, strong customer service skills Culture: Professional environment but very helpful, friendly, and engaged team.

About Metro Environmental Services: Trusted since 2002, Metro Environmental Services (MES) is an industry-leading environmental and construction organization providing full-service solutions for clients who store, consume, or sell petroleum products from Delaware to Massachusetts. Without our high caliber teams MES would not be able to deliver the consistent and unparalleled service to our clients that we do today. Our business has grown exponentially over the last 10 years and so have our team members. We pride ourselves on putting our employees first, valuing their skills and listening to their feedback. You're joining a team that works hard, is eager for greater success and that values your life outside of the office. If you're a team player, who enjoys working in a fast-paced environment with great support, consider applying to one of our open roles. Primary Focus: The Executive Assistant will play a dual role by providing administrative support to executive leadership while actively assisting with sales and marketing initiatives. This is a highly visible position, ideal for a self-starter who thrives in a dynamic, fast-paced environment and has a passion for marketing, client relations, and operations. The role includes providing executive-level support and assisting with marketing and sales efforts to ensure organizational success. Our Values Dedication, Results-Oriented, Safety, Responsive, Flexibility, Transparency What You'll Be Responsible For: Executive Support Maintain and manage complex calendars for executive leaders, coordinating internal and external meetings, client appointments, travel arrangements, and deadlines. Prepare agendas, briefing materials, and presentations for executive and client meetings. Take meeting notes and follow up on action items to ensure completion. Plan and coordinate travel itineraries, accommodations, transportation, and expense reports for executives and visiting clients or partners. Act as a gatekeeper and point of contact between executives and internal staff, clients, and external partners-screening calls, managing correspondence, and ensuring timely response and follow-up. Manage sensitive information with discretion. Assist with confidential projects involving finance, HR, client negotiations, or vendor relationships as assigned. Organize and maintain electronic and physical files, ensuring easy access and version control of critical business documents, reports, contracts, and correspondence. Sales & Marketing Support Assist in the creation and distribution of marketing materials, including email campaigns, case studies, newsletters, website updates, blogs, and social media content. Support the planning, testing, and execution of new marketing strategies. Coordinate all brand-related initiatives, including promotional items, print brochures, presentations, advertising, and photography. Regularly update and maintain customer records in the CRM/database system, ensuring accuracy and completeness. Research prospective and existing clients to assist the sales team, prepare materials for internal and client-facing meetings, and help track sales performance. Assist with coordinating and participating in tradeshows, industry events, and client engagement activities. Regularly follow up with clients for upcoming job opportunities, project updates, and service needs. Operations & Office Management Organize internal and external events, including corporate functions, holiday parties, team-building events, and charitable initiatives. Manage logistics, invitations, venue selection, and accommodations. Assist executives with internal communications such as drafting memos, announcements, and materials for company-wide updates or meetings. Proactively track project deadlines, competing priorities, and executive schedules to ensure timely completion and resource management. Special Projects & Strategic Support Collaborate with finance, HR, operations, and sales/marketing teams to support business initiatives and maintain alignment with executive goals. Monitor and report progress on strategic initiatives, ensuring milestones are met and resource allocation is effective. Recommend and implement improvements to administrative processes, office systems, and executive workflows to enhance efficiency. Our Ideal Candidate: At least three (3) years supporting C-suite or Senior Leadership personnel Strong verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent time management and organizational skills High energy, professionalism, and a strong work ethic Ability to manage multiple projects independently and see them through to completion Experience in a marketing, communications, or sales support role preferred Familiarity with CRM systems, social media platforms, and digital marketing tools is a plus What We Offer: Medical, Dental, Vision and supplemental coverage from AFLAC 401(k) with a company match and no vesting period 100% company funded life insurance Vacation and sick time Generous holiday schedule Flexible office work hours Generous employee referral program MES LLC is committed to providing a professional work environment free from discrimination and harassment, including discrimination and harassment based on a protected category, and an environment free from retaliation for participating in any protected activity. We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Office Assistant Our client, a well-established private family office, currently seeking a reliable, detail-oriented, and proactive Office Assistant to support the daily operations of our office. This is an excellent opportunity for someone who thrives in a discreet, fast-paced, and highly organized environment. This role reports to the Midtown East office location Monday - Friday. Base salary range: $70-85k DOE Key Responsibilities Provide general administrative support, including scheduling, filing, data entry, and correspondence Maintain office organization, supplies, and cleanliness Support document management, scanning, and filing (both digital and physical) Coordinate incoming and outgoing mail and deliveries Liaise with vendors, service providers, and external contacts professionally Assist with calendar management and meeting preparation Support special projects, research tasks, and ad-hoc requests as needed Qualifications & Skills Prior experience in an administrative or assistant role preferred Excellent organizational and time-management skills Strong written and verbal communication High level of discretion and confidentiality Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Self-motivated, dependable, and detail-oriented Comfortable working in a small, team-oriented environment You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We are seeking a dedicated Administrative Assistant to join our client's dynamic team. The ideal candidate is highly punctual, reliable, and has access to a car for occasional travel to pick up supplies. This role requires strong organizational skills, problem-solving abilities, and the flexibility to support a fast-paced work environment. Pay rate: $40.93/hour Location: San Francisco, with possible travel to East bay office Contract to hire Job Responsibilities: Coordinate and conduct site visits to venues and stores for supply purchases. Support chapter officer elections and voting processes, ensuring smooth execution. Perform data entry and maintain accurate records. Assist in the development of surveys to gather relevant insights. Provide front desk coverage in the absence of the Receptionist, ensuring seamless office operations. Plan and manage logistics for rallies, including obtaining permits and coordinating food arrangements. Offer onsite support for rallies, local political actions, and advocacy campaigns. Manage calendars and meeting room scheduling, oversee office organization, handle filing, welcome visitors, and coordinate mail distribution. Maintain an organized office space, including developing a logical paper filing system, ordering, and managing the inventory and distribution of office& kitchen supplies, labeling drawers and cabinets as needed, and ensuring field staff are aware of the office management systems in place Update Salesforce profiles for members Plan logistics, including acquiring permit sand food, for rallies and other actions Provide on-site assistance to staff and members in relation to the contract campaigns, rallies, and local political actions Qualifications: Strong communication and analytical skills with a keen eye for detail. Ability to thrive in a high-demand, fast-paced office environment. Experience performing administrative tasks and supporting coworkers in a team-oriented setting. Proficiency in Microsoft Office Suite and Salesforce. Physical requirements include the ability to handle office equipment, walk, sit, climb stairs, stand, and occasionally lift up to 10-20 lbs. Must have reliable transportation and be able to commute between San Francisco and East Bay offices as needed.

Accounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the needs of clients. The firm employs CPAs, accountants, and administrative staff who work as a team to provide its clients with the highest quality service. Role Description We are currently seeking a reliable and detail-oriented Administrative Assistant to support our front office operations and report directly to the Office Administrator. Part-time to start, with potential for full-time hours based on performance and business needs. Required hours are Monday-Friday, 12:00 PM-5:00 PM. Must be available to work Saturdays during peak tax season (February-April). This position is ideal for someone who is organized, personable, and enjoys providing support in a professional office environment. As the first point of contact for clients and visitors, you'll help maintain a welcoming front desk presence while handling a variety of administrative duties under the supervision of the Office Administrator. This is an on-site role located in Elma, NY. Responsibilities Greet clients and visitors in a friendly and professional manner Answer and direct incoming phone calls and respond to emails promptly Assist with scheduling appointments and managing office calendars Perform general clerical tasks such as filing, scanning, copying, and data entry Prepare and organize client intake forms and documentation Ensure all sensitive documents are handled with confidentiality Maintain cleanliness and organization of front desk and shared office areas Provide extra support during tax season, including working Saturdays Qualifications Preferred: Prior administrative experience Excellent phone etiquette Strong verbal and written communication skills Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology Strong attention to detail and organizational skills Ability to follow direction and work independently under the supervision of the Office Administrator Professional appearance and demeanor

GETZEL SCHIFF & PESCE is an accounting company located at 100 CROSSWAYS PARK W, Woodbury, New York, United States. Role Description This is a full-time on-site role for an Administrative Assistant at GETZEL SCHIFF & PESCE in Woodbury, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, communications, executive administrative duties, and utilizing clerical skills. Qualifications Administrative Assistance, Executive Administrative Assistance, and Clerical Skills Strong Phone Etiquette and Communication skills Attention to detail and organizational skills Ability to prioritize tasks and manage time effectively Proficiency in Microsoft Office suite Experience in a similar role is a plus Associate's degree or relevant certification in Administration or related field

Are you looking for a career opportunity in the aviation industry? Here's your opportunity to have a great career with a world-class airline company Why Join Us? One of the leading airlines in the Philippines Get a chance to enjoy travel perks for you and your family A collaborative work culture and environment Who Are We Looking For? Experience in airport handling and office administration What's The Role All About? The duties of a Secretary include but not limited to encoding, filing, maintenance of records as required by the particular department Handling reservation requests in coordination with proper offices, preparation of travel orders, handling of confidential information, opening and sorting of incoming mail, assembling and sending outgoing mail, receiving callers and taking telephone messages, receiving and transmitting messages, writing routine business letters, making appointments and recording minutes of meetings as assigned, maintaining and collating. Company manuals and regulatory materials, maintaining files of department personnel when required, control of office supplies and equipment, performing routine office and secretarial work, and such other related duties as maybe directed. Duties may also include compilation of statistics and other traffic or market data, preparation of reports, servicing of various requests from travel agencies, commercial accounts, interline carriers, etc., providing assistance in any Sales* events/functions, and participation in promotional activities. May also include preparation of petty cash disbursement reports, handling local hotel reservations and compilation and preparation of relevant statistics and reports. May also include processing of airport employee requests and other personnel matters, handling of invoices directed to the station and preparation of disbursement/replenishment reports for funds in the possession of the station.

The selected candidate will provide administrative support to our property management team and the water division. This includes an emphasis on electronic document and file management, compiling information and distribution of materials. Principle Duties & Responsibilities Issue a high volume of purchase orders, work orders and process related invoices. Must be proficient in iPhone, iPad functionality to manage digital water meter applications. Address vendor and tenant questions as well as placing service calls and ensuring proper follow up. Managing water meter inventory Work directly with water management maintenance supervisors and technicians. Tracking project status Qualifications Microsoft Office experience required. Must be highly proficient in Excel, and computer digital applications. Strong written and verbal communication skills. Must be organized, self-motivated and focused on results. Experience working with plumbing contractors preferred, not required. Pay Range: $20.00 - $25.00 Hourly

: Caputo & Associates, CPAs, a well-established accounting and advisory firm based in Rye Brook, NY, is seeking a reliable and tech-savvy Administrative Assistant to support day-to-day operations-most notably working directly with our Founder and President. This is a unique opportunity to step into a pivotal role supporting the head of the firm after nearly 35 years of hands-on leadership. With the business busier than ever, this marks the firm's first dedicated administrative hire-ideal for someone who is organized, proactive, and ready to make a meaningful impact. About the Role: The Administrative Assistant will support firm-wide operations, with a strong focus on executive support, document preparation, scheduling, and communication management. You'll also collaborate with the accounting team on administrative needs and play a central role in keeping the office running smoothly. Key Responsibilities: Provide direct administrative support to the Founder and President, including managing email correspondence and scheduling Organize and maintain digital and physical files and records Assist with spreadsheets, documents, and light reporting (Excel, Word, etc.) Process bill payments and track expenses Support general office administration and accounting team needs Coordinate with vendors, clients, and internal staff as needed Handle special projects and tasks with discretion and attention to detail Qualifications: Strong computer skills, especially with Microsoft Office (Excel, Word, Outlook) Excellent organizational and communication abilities Dependable, proactive, and able to work independently Prior administrative or office support experience preferred Familiarity with basic bookkeeping or accounting processes is a plus (but not required) Position Details: Flexible schedule May - December, with full-time hours required January - April Compensation: $55,000+ annually depending on experience (hourly or salaried) Benefits include: 401(k) with company match; Health insurance; Two weeks paid vacation Friendly, professional environment with long-term team members and strong values

Responsibilities The TikTok Engineering teams have a strong user focus and a dedication to technical excellence. They focus on building products that inspire creativity and bring joy to billions of users. Some of their sub-teams are Short Video, Music, Generalized Architecture, Privacy and Security, Search, Data, and Trust and Safety. TikTok Engineering team is seeking a friendly, approachable, positive and with can-do attitude Department Administrator to work with and to support our TikTok RD department. In this role, you will have the opportunity to work with multiple domestic and international stakeholders to support our continued growth and expansion. Job Responsibilities: - Manage all aspects of department-wide event planning in US, meeting clear deadlines and budget demands. - Manage budget and expense processes for various activities, coordinating with all relevant departments and HR stakeholders. - Ensure compliance with legal, insurance, health and safety regulations at all times. - Support ad-hoc office-specific needs such as meeting room coordination, team-specific seating chart mapping, etc. - Partner with HR People Partners on specific requirements such as information collection for HR programs, programmatic budget development and management, materials development, etc. - Coordinate logistics for visiting teams and off-sites. - Event Planning: Organize team offsites, lunches, milestone celebrations, and internal workshops, both virtual and in-person. Organize Employee Engagement activities such as team building, offsite coordination, meetups, etc. - Cross-functional Coordination: Liaise with HR, IT, Facilities, and other departments to ensure smooth day-to-day events and programs/offsites for the engineering team. Qualifications Minimum Qualifications - Experience in large scale event planning and coordination - Budget management experience - Excellent attention to detail and high accuracy levels - Great organizational and time management skills with ability to multi-task and prioritise key projects - Ability to communicate effectively at all levels - Good command in Microsoft Office (Work, Excel, PowerPoint) and ability to sort information efficiently Preferred Qualifications - Skills in design, filming, editing, etc. are a plus Job Information [For Pay Transparency] Compensation Description (annually) The base salary range for this position in the selected city is $84000 - $140000 annually. Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units. Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure). The Company reserves the right to modify or change these benefits programs at any time, with or without notice. For Los Angeles County (unincorporated) Candidates: Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues; 2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and 3. Exercising sound judgment.

Ultimate Staffing Services is actively seeking an experienced Administrative Assistant to join a dynamic team in California. This role is essential for maintaining efficient office operations and providing excellent support to the team. Responsibilities Answering phones and directing calls to appropriate personnel. Performing data entry tasks to ensure records are accurate and up-to-date. Scheduling appointments and managing calendars for team members. Handling email correspondence professionally and promptly. Preparing reports and presentations as needed. Organizing and maintaining calendars to ensure smooth operations. Required Work Hours The Administrative Assistant position requires availability from Monday through Friday during first shift hours. Benefits Joining Ultimate Staffing Services provides the opportunity to work within a supportive team environment. Further benefits details can be provided upon request. Additional Details Salary: The pay range for this position is $18 to $22 per hour, depending on experience and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are looking for a highly organized and reliable part-time Personal Assistant & Financial Administrator to help with various administrative and personal tasks. The ideal candidate should be proactive, detail-oriented, and comfortable managing multiple responsibilities. This role requires someone who can assist with a variety of tasks, including financial tracking & reconciliation, technology-related questions, managing purchases, and helping with general day-to-day operations. Key Responsibilities: Financial Tracking: Track and reconcile expenses (credit card bills, bank statements, investments) to ensure accurate recordkeeping of transactions. You will also be responsible for keeping the individual informed about their financial status, providing updates, and flagging any irregularities or incorrect charges (no advising or analysis required-just maintaining up-to-date records). Weekly In-Person Days: Meet in person once a week in NYC to go over tasks, check in on financials, and ensure everything is running smoothly. General Administrative Support: Help with any ad-hoc tasks that may arise, from scheduling to errand running. Technology Support: Assist with basic tech issues, setup, and troubleshooting as needed. Purchasing & Ordering: Help source, order, and coordinate delivery of various items (e.g., office supplies, personal items, gifts, etc.). Qualifications: Strong organizational skills and attention to detail. Ability to multitask and manage time efficiently. Comfortable using basic tech tools, online banking systems, and financial tracking software. Previous experience in an administrative or personal assistant role preferred. Must be located in or near NYC and able to meet in person at least once a week. A high level of confidentiality and trustworthiness. Hours: This is a part-time, hourly position with flexible hours. The role requires a weekly in-person check-in, with additional hours for ongoing tasks. Compensation: $23 - $32 / hour, depending on experience.

Since 2005, Da Vinci Marble has been helping homeowners, designers, architects, and contractors create inspired interiors and exteriors with its hand-curated selection of stone and tile. Da Vinci Marble is searching for a full-time, in house, high-energy Stone & Tile Design Assistant who will support our Design Team with their accounts and projects in our showroom in San Carlos. Responsibilities Learn product lines and specifications by gaining a working knowledge of all our vendor offerings Provide product information as needed, including samples, tear sheets, and product literature Become familiar with showroom layout, wall displays and floor pads to aid in material sourcing Learn and familiarize yourself with internal systems and be able to create quotes, invoices, and handle merchandise returns Work in line with our inventory control procedures Support Designers with their accounts by attending client meetings, following up on open items, handling requests (such as photos of materials, pricing, availability, and lead times) while ensuring great customer service Update CRM with necessary project information Develop strong working relationships between supporting departments to work toward common goals Qualifications Minimum of two years experience in residential design and/or a high end, high-touch retail environment with demonstrated success in customer service Knowledge of kitchen and bath design is a plus Degree in interior design is a plus Proficient in Microsoft Office Previous knowledge of CRM platform preferred Excellent verbal and written communication skills Strives in a fast-paced high production environment with ability to work independently and prioritize tasks Ability to lift and maneuver up to 30 pounds Pay range and compensation package - We offer a competitive compensation package, health & wellness benefits (medical, dental, vision, 401k, and variety of voluntary benefits including legal assistance, short/long- term disability, accident, hospital indemnity and more. Job Type: Full-time On Site

The Defense Innovation Unit (DIU) supports the Department of Defense's efforts to create and foster commercial partnerships within multiple innovation ecosystems across the United States. It isstaffed by active-duty and reserve personnel, government civilians and contracted consultants. DIU is headquarteredin Mountain View, CA with satellite offices in Cambridge, MA, Washington DC, Austin, TX and Chicago, IL. Navy Reservists will be attached to NRC DC for administration and can provide support from any of the DIU offices. This is not an opening to a specific billet, rather a means of indicating your interest in serving in a part time Selected Reserve (SELRES) capacity at DIU. DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. The service lead or reserve lead will reach out when we have billet openings and your profile is a match for our current needs Responsibilities Navy SELRES provide support to DIU's Portfolio and Engagement teams based on their military and civilian expertise. The type of support required is administrative, traditionally from a reserve sailor with eitherthe Yeoman (YN) rate or a Personnel Specialist(PS) rate. Types of Support Preparing, typing and routing correspondence and reports Organizing and maintaining files Performing office personnel administration Maintaining records and official publications Performing administrative functions for legal proceedings Serving as office managers Performing other various clerical and administrative duties Maintaining and entering data into Enlisted Service Records Gaining personnel to new commands, transferring personnel, preparing personnel for retirement/Fleet Reserve. Preparing all types of separations Writing official letters and reports Performing travel claim accounting; preparing financial reports Provide pay and entitlement information to individual Navy members The ideal candidate should have: Capacity to thrive in a culture where self-motivation is necessary, and communication is paramount. Ability to juggle numerous tasks and competing priorities Understand the expectations of supervisors/stakeholders/teammates and develop strong working relationships to achieve shared goals. Proven ability to work collaboratively in a team environment Willingness to learn and support Army, Air Force, Marine Corps, and Space Force admin and human resources processes on behalf of DIU service personnel Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus High level of responsibility, ownership and accountability Passion for great DoD-Silicon Valley customer experiences Powered by JazzHR ap CLsstSqH