Office Administrative Assistant
New York, NY
Office Assistant
Our client, a well-established private family office, currently seeking a reliable, detail-oriented, and proactive Office Assistant to support the daily operations of our office. This is an excellent opportunity for someone who thrives in a discreet, fast-paced, and highly organized environment.
This role reports to the Midtown East office location Monday - Friday.
Base salary range: $70-85k DOE
Key Responsibilities
Provide general administrative support, including scheduling, filing, data entry, and correspondence
Maintain office organization, supplies, and cleanliness
Support document management, scanning, and filing (both digital and physical)
Coordinate incoming and outgoing mail and deliveries
Liaise with vendors, service providers, and external contacts professionally
Assist with calendar management and meeting preparation
Support special projects, research tasks, and ad-hoc requests as needed
Qualifications & Skills
Prior experience in an administrative or assistant role preferred
Excellent organizational and time-management skills
Strong written and verbal communication
High level of discretion and confidentiality
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Self-motivated, dependable, and detail-oriented
Comfortable working in a small, team-oriented environment
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
TeleSolv Consulting has a great opportunity for you to work with the Federal Government as an Administrative Associate/Secretary II. This position is an on-site position in Keyport WA so must be local to this military base.
Duties / Responsibilities:
The Business and Administrative Support Services (BASS) team is a high visibility fast tempo group at the Naval Undersea Warfare Center (NUWC) Division Keyport and serves as the point of contact for a wide range of services. The team works directly with Department heads, technical managers, business managers, and government staff.
Preparation and processing of official correspondence and documents in accordance with specified requirements. Success relies on one's experience producing correspondence and documents coupled with software skills leveraging features producing work products quickly and accurately.
Additional focus areas include managing of timekeeping data, training assignments and accomplishments, and travel requests and reports.
Other support areas include meeting management, visitor support, property management, hiring & separation package processing, key custodian, and office management.
Preparation and processing of official correspondence and documents
Managing of personnel timekeeping data
Coordinating training assignments
Meeting management
Minimum Requirements:
U.S. Citizen
Active Secret Security Clearance, or the ability to obtain and maintain one
One+ (1+) year of experience in an administrative role including prior experience handling travel arrangements
Relevant software experience with the Microsoft family of products: Office 365, Teams, Word, Outlook
Preferred Requirements:
Experience working with the Naval Correspondence Manual
About TeleSolv Consulting:
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate of $4.57 is an amount provided to offset the cost of the company providing fringe benefits.
Background Investigation:
This position requires that you obtain a background investigation from our client. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.
Administrative Assistant
Buffalo, NY
Accounting Group of Western New York, CPA, PC is a full-service CPA firm located in Elma, NY, and licensed in New York. The firm offers a broad range of services for business owners, executives, and independent professionals. The firm's collaborative culture ensures all staff gain experience in every aspect of public accounting to meet the needs of clients. The firm employs CPAs, accountants, and administrative staff who work as a team to provide its clients with the highest quality service.
Role Description
We are currently seeking a reliable and detail-oriented Administrative Assistant to support our front office operations and report directly to the Office Administrator.
Part-time to start, with potential for full-time hours based on performance and business needs. Required hours are Monday-Friday, 12:00 PM-5:00 PM.
Must be available to work Saturdays during peak tax season (February-April).
This position is ideal for someone who is organized, personable, and enjoys providing support in a professional office environment. As the first point of contact for clients and visitors, you'll help maintain a welcoming front desk presence while handling a variety of administrative duties under the supervision of the Office Administrator.
This is an on-site role located in Elma, NY.
Responsibilities
Greet clients and visitors in a friendly and professional manner
Answer and direct incoming phone calls and respond to emails promptly
Assist with scheduling appointments and managing office calendars
Perform general clerical tasks such as filing, scanning, copying, and data entry
Prepare and organize client intake forms and documentation
Ensure all sensitive documents are handled with confidentiality
Maintain cleanliness and organization of front desk and shared office areas
Provide extra support during tax season, including working Saturdays
Qualifications
Preferred: Prior administrative experience
Excellent phone etiquette
Strong verbal and written communication skills
Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology
Strong attention to detail and organizational skills
Ability to follow direction and work independently under the supervision of the Office Administrator
Professional appearance and demeanor
Administrative Assistant
Woodbury, NY
GETZEL SCHIFF & PESCE is an accounting company located at 100 CROSSWAYS PARK W, Woodbury, New York, United States.
Role Description
This is a full-time on-site role for an Administrative Assistant at GETZEL SCHIFF & PESCE in Woodbury, NY. The Administrative Assistant will be responsible for providing administrative support, managing phone calls, communications, executive administrative duties, and utilizing clerical skills.
Qualifications
Administrative Assistance, Executive Administrative Assistance, and Clerical Skills
Strong Phone Etiquette and Communication skills
Attention to detail and organizational skills
Ability to prioritize tasks and manage time effectively
Proficiency in Microsoft Office suite
Experience in a similar role is a plus
Associate's degree or relevant certification in Administration or related field
Office Assistant
New York, NY
Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Temporary Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. It is in office 5 days a week with two different shifts that you will switch on and off with the other Office Assistant. Pay rate is up to $36/hr.
Responsibilities:
Front-Facing Duties:
Greet and welcome visitors, clients, and employees with friendly and professional demeanor.
Answer phone calls, direct inquiries, and provide basic information about the company.
Manage guest building registration and meeting room bookings.
Administrative Tasks:
Handle incoming and outgoing mail, packages, and deliveries.
Assist with data entry, filing, and other administrative tasks.
Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting.
Back-of-House Coordination:
Stock and organize kitchenettes, break rooms, gym, and common areas.
Maintain office supplies inventory, order replacements as needed and organize supply storage areas.
Ensure cleanliness and tidiness in kitchen and office spaces.
Coordinate with facilities management for repairs and maintenance.
Qualifications:
Exceptional motivation and attention to detail.
Computer skills; proficiency with Microsoft Suite.
Basic knowledge of office equipment and technology.
Ability to thrive in a fast-paced environment.
Excellent organizational skills, flexible and able to multi-task and prioritize.
Ability to work effectively both independently and as a team.
Excellent interpersonal and communication skills
Positive attitude and good teamwork skills.
No task too small mentality
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Administrative Assistant- Water Division
Buffalo, NY
The selected candidate will provide administrative support to our property management team and the water division. This includes an emphasis on electronic document and file management, compiling information and distribution of materials.
Principle Duties & Responsibilities
Issue a high volume of purchase orders, work orders and process related invoices.
Must be proficient in iPhone, iPad functionality to manage digital water meter applications.
Address vendor and tenant questions as well as placing service calls and ensuring proper follow up.
Managing water meter inventory
Work directly with water management maintenance supervisors and technicians.
Tracking project status
Qualifications
Microsoft Office experience required. Must be highly proficient in Excel, and computer digital applications.
Strong written and verbal communication skills.
Must be organized, self-motivated and focused on results.
Experience working with plumbing contractors preferred, not required.
Pay Range: $20.00 - $25.00 Hourly
Part Time Personal Assistant & Financial Administrator
New York, NY
We are looking for a highly organized and reliable part-time Personal Assistant & Financial Administrator to help with various administrative and personal tasks. The ideal candidate should be proactive, detail-oriented, and comfortable managing multiple responsibilities. This role requires someone who can assist with a variety of tasks, including financial tracking & reconciliation, technology-related questions, managing purchases, and helping with general day-to-day operations.
Key Responsibilities:
Financial Tracking: Track and reconcile expenses (credit card bills, bank statements, investments) to ensure accurate recordkeeping of transactions. You will also be responsible for keeping the individual informed about their financial status, providing updates, and flagging any irregularities or incorrect charges (no advising or analysis required-just maintaining up-to-date records).
Weekly In-Person Days: Meet in person once a week in NYC to go over tasks, check in on financials, and ensure everything is running smoothly.
General Administrative Support: Help with any ad-hoc tasks that may arise, from scheduling to errand running.
Technology Support: Assist with basic tech issues, setup, and troubleshooting as needed.
Purchasing & Ordering: Help source, order, and coordinate delivery of various items (e.g., office supplies, personal items, gifts, etc.).
Qualifications:
Strong organizational skills and attention to detail.
Ability to multitask and manage time efficiently.
Comfortable using basic tech tools, online banking systems, and financial tracking software.
Previous experience in an administrative or personal assistant role preferred.
Must be located in or near NYC and able to meet in person at least once a week.
A high level of confidentiality and trustworthiness.
Hours:
This is a part-time, hourly position with flexible hours. The role requires a weekly in-person check-in, with additional hours for ongoing tasks.
Compensation: $23 - $32 / hour, depending on experience.
Corporate Secretary
New York, NY
JCW has partnered with a leading Financial Risk firm based out of NYC who are seeking a Corporate Secretary.
This will be a Hybrid opportunity based in NYC and would be for a Contract (1 year).
They are seeking someone willing to globally travel for Board meetings and write clear and well-written Minute Papers.
Qualifications:
Ability to write Minute Papers.
Product Development and Risk Management experience is a plus.
Strong verbal/written skills.
Must be able to provide writing samples. (College Papers, Law School Papers, Thesis)
If this sounds like you feel free to apply!
Travel Skilled Nursing Facility (SNF) Physical Therapy Assistant
Lena, IL
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Lena, Illinois.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: 06/14/2025
Duration: 13 weeks
35 hours per week
Shift: 7 hours
Employment Type: Travel
Client in IL seeking PTA LTC/SNF
for the following shift(s): Days
We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend.
Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way.
CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street.
In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive:
\t
Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more!\t
Weekly paychecks with competitive pay packages\t
Matching 401(k) benefits to help you save for retirement\t
Licensure assistance and reimbursement to set you up for success on your contract\t
Travel reimbursement and dedicated housing support while on assignment\t
Referral cash bonuses when you connect us with other clinicians
CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year!
Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey!
*Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted.
Core Medical Group Job ID #1285946. Pay package is based on 7 hour shifts and 35 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
Real Estate Administrative Assistant/Bookkeeper
New York, NY
CANDIDATE MUST HAVE WORK EXPERIENCE IN A REAL ESTATE MANAGEMENT OR PROPERTY MANAGEMENT COMPANY TO BE CONSIDERED.
THIS ROLE IS ONSITE IN MANHATTAN.
Full-service real estate management firm specializing in the management of residential properties including rentals, co-ops and condominiums is seeking a Real Estate Administrative Assistant/Bookkeeper to the CFO. This person will be responsible for :
Description:
1098s
1099s
Common Area Maintenance (Cam) (for 3 shopping centers-50 tenants)
Billing
*Rent registrations
TC201
Rpie's and store front regist (12)
Supervise bank recs, payroll and 32BJ filing/Audits
Real estate tax escalations and real/estimated tax payments.
Various dealing with accountants and board members.
Budgets
MGMT Fee/ Broker commission calculations.
Office Worker
Bedford Park, IL
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Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
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Assistant Secretary
Illinois
Secretarial/Clerical/Secretary
Date Available: 08/02/2025
Closing Date:
Dispatcher/Schedule/General Office
Antioch, IL
Benefits:
401(k) matching
Dental insurance
Health insurance
Vision insurance
We are a full service HVAC company looking for an experienced dispatcher/office assistant to schedule and dispatch calls to service technicians and manage the service technicians:
Call Customers to schedule and follow up
Schedule service calls for technicians
General office
Assist the Office Manager
Requirements:
Dispatching skills
General office skills
Good phone communication
Typing
Filing
HVAC experience helpful
FieldEdge experience helpful
We offer 401k (after 90 days)
Blue Cross/Blue Shield PPO- company pays half employees coverage (after 90 days)
Humana Dental/Vision- company pays half employees coverage (after 90 days)
1 week paid vacation (after 1 year) Compensation: $20.00 per hour
Excellence has been our hallmark since 2004 Lake County Mechanical is a customer focused heating and air-conditioning company that was originally started in 2004. Located in Antioch, IL, we employ highly trained people whose goal is to make our company the best service company in Antioch and surrounding areas.
HVAC Office Assistant - Dispatcher
Lincoln, IL
Job Description
Are you ready to kickstart your career with Bret Tripplett Heating & Cooling, LLC as a full-time HVAC Office Assistant - Dispatcher? Picture this: you're at the heart of our operations, ensuring smooth sailing for our team and delivering exceptional service to our valued customers. Sound intriguing? Well, it gets even better! We're offering a starting pay of $15 per hour, plus enticing benefits, including health insurance, a simple IRA, paid time off, and more! Excited yet? Keep reading to learn more about this exciting opportunity!
ABOUT US:
At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations.
We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential.
ABOUT THE POSITION:
Schedule: This is a full-time position based in Lincoln, IL. You'll enjoy a consistent schedule, Monday to Friday, from 8 AM to 4:30 PM.
Imagine yourself as the mastermind behind the scenes, orchestrating the perfect symphony of customer service and technical expertise. You start your day with a cup of coffee, ready to tackle whatever comes your way. The phone rings, and you answer with a warm greeting, instantly putting the caller at ease. A customer needs help, and you quickly dispatch our top-notch technicians to their rescue.
As you type up invoices with lightning speed, you can't help but marvel at how smoothly everything is running. Another satisfied customer served; another job well done. But the day is far from over! With each new challenge comes an opportunity to shine, and you're ready to tackle them all with finesse and flair!
QUALIFICATIONS:
Basic phone and office skills
Self-dependence and strong organizational skills
Comfortable multitasking in a fast-paced environment
Preferred: Customer service and/or dispatching experience.
Are you ready to take the next step in your career journey? Our 3-minute, mobile-friendly initial application is waiting for you! Apply now to join our team and embark on an exciting adventure in the HVAC industry. We can't wait to welcome you aboard!
Learning and Leadership Services Secretary
Illinois
Clerical/Secretary - 12-Months
Date Available: 05/16/2025
Closing Date:
Until Filled
Description: Perform duties to provide secretarial support to members of the learning and leadership teams.
Job Summary:
Greet visitors, students, staff, answer incoming telephone calls, provide appropriate information, or take message and refer to appropriate staff.
Provide general secretarial assistance to departmental staff: utilize Microsoft Office, Adobe Suite, and Google for word processing, report generation, copying, filing, department mail distribution, faxing, scanning, and data entry.
Plan, organize, maintain, and update a variety of files, records, and databases.
Monitor department budget, verify account activity, and assist with annual budget preparation, reconcile department procurement cards, prepare check requests, and correspond with vendors and business office as needed.
Collect mileage sheets, receipts, and prepare summary and invoice for payment.
Monitor various District testing material inventories. Order and replenish testing materials with vendors as necessary.
Request and process quotes for instructional materials, process purchase orders and monitor deliveries.
Assist with materials management, collection, and distribution.
Collect, scan, and compile test materials and results. Collaborate with the team to disseminate information to buildings and vendors.
Collaborate with all members of the Learning and Leadership teams to assist with large district projects.
Prepare correspondence, reports, documents, and memos working from notes and directions. Compose routine correspondence on own.
Assist with preparation and proofreading of internal and external communication as needed.
Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District. Use these programs to effectively manage and organize files, communication, records, and databases.
Perform other duties as assigned.
Working Conditions: Office at district office
Rate of pay: $19.06-$20.62/hour
Benefits: Benefits as described in IPCA contract can be found here: IPCA Contract 2022-26
Selection Procedure: Qualified candidates will be contacted by the appropriate building administrator
office worker DATA ENTRY
Binghamton, NY
we are looking to fill 5 pt positions 10-30 hrs per week mon-sun
10am-10pm to do everything to work within a detail oriented efficient
workplace to help where help is needed able to lift 20-30 lb
packages. might be neded to sort through new acquisitions, bring sorted
acquisitions to correct dep for data entry. add product via excel
spreadsheet into database. help with shipping. work for a company with
a social agenda: save knowledge prevent hunger. we have very flex
hours can fit most schedules. starting is $13.65 per hour with monthly
review as your productivity improves so will your hourly pay rate.
Resumes only via email only please direct deposit. weekly pay on
Friday
Trades Dispatcher - Danville Office
Danville, IL
511 E. Main St.
Danville, IL 61832
Benefits:
· COMPETATIVE WAGES
· COMPANY SUBSIDIZED HEALTH INSURANCE PACKAGE
· PAID VACATION
· PAID HOLIDAYS
· 401K
· LIFE INSURANCE
· DISABILITY INSURANCE (AT EMPLOYEES EXPENSE)
· COMPANY VEHICLE (QUALIFYING POSITIONS ONLY)
· COMPANY PROVIDED TOOLS
· COMMISSION OPPORTUNITIES AVAILABLE
The Trade Dispatcher is responsible for providing administrative support to department heads of C-U Trade Services. This position reports directly to Trades Office Manager. Job responsibilities include but are not limited to the following:
Receive all incoming trade services calls.
Schedule all incoming service for C-U Plumbing, C-U HVAC and C-U Electric.
Provide back up support to phones and scheduling.
Register all new HVAC equipment for warranty.
Maintain orderly equipment warranty registration, SPIFF and home protection service agreement files.
Registers Ameren Allied (incentive program).
Responsible for submitting all trade permit applications.
Responsible for Julie Dig requests for trades.
Schedule inspections as needed.
Google calendar - trades.
Receive customer work order emails and schedule.
Enters contracts into Field Edge.
Reviews all invoices for finalization.
Maintains service agreement in Field Edge
Details:
The Data Entry is responsible for entering information into the Nextgen EHR, importing data results for analysis, analyzing data trends, completing QA/QI to improve program performance and outcomes based on trends and will be a member of the integrated treatment team. Under supervision of the Director of Continuous Quality Improvement, the requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities as defined by the ADA to perform the essential functions of the job. The functions below outline the general responsibilities associated with this position. Each of these functions is considered critical to effective department operations and our Mission. It is expected that all staff in this position will have satisfactory attendance and will perform these functions as assigned in a competent, cooperative, and timely manner. The Job Description will be reviewed periodically for accuracy and/or adjusted according to business necessity.
Salary: $22,500.00 per year Part Time
KEY ESSENTIAL FUNCTIONS:
Work on the CCBHC grant to track grant data entry indicators.
Participate and utilize the CSAT GPRA tools t drive work performance.
Assign, train CCBHC grant staff on the SPARS portal, reporting and indicators.
Will enter all required data into Nextgen.
Will run daily, weekly, monthly, and quarterly reports as per program needs and performance indicators.
Generates quality indicator reports from Nextgen database as requested and assigned by supervisor.
Maintains Data spreadsheet up-to-date by keeping all required data indicators as per program regulations.
Coordinates and maintains record of consumer participation in the program by conducting surveys, activities and integrating consumers to participate in activities as per program regulations.
Generates and inputs discharge and re-entry information for consumers on the Nextgen database as per program requirements and assigned by supervisor.
Participates in integrated team meetings, collects data information as per program requirements and maintain accuracy in data spreadsheet.
Complete quality improvement projects based on data trends.
Act as curator of new datasets, documenting and performing quality checks.
Completes all required training as per program regulations for entering consumer data and as assigned by supervisor.
Completes office duties as needed/required by Supervisor.
Completes additional tasks as assigned by Supervisor.
REQUIREMENTS:
College degree preferred BA level
Knowledge of medical electronic records; the Nextgen database preferred
Experience or desire to work in behavioral health setting
Positive attitude and professional demeanor
Ability to complete work independently as well as in collaboration with team members
Must be team oriented with a willingness to be flexible and helpful.
Excellent computer skills including Microsoft Windows, Excel, PowerPoint, and electronic communications tools: internet and email
Ability to communicate effectively orally and in writing
Highly organized, motivated self-starter
Excellent time management skills.
Job Type: Part-time
Salary: $22,500.00 per year
Part Time HS Assistant Secretary for the 25/26 School Year
Illinois
Support Staff
Date Available: 08/01/2025
Coal City School District has an opening for a Part Time HS Assistant Secretary for the 25/26 School Year.
Hourly Rate/Benefits:
The anticipated 2025-2026 Pay Rate is $18.50/hour for 3 hours per day for 190 Day School Year Contract. This position is Full-Time and benefits eligible, such as IMRF pension, life insurance, health, dental and vision insurance benefits are available. Sick days, personal business days.
1.0 Fte Secretary To The Special Services Department. $17.47/Hour
Illinois
Secretarial/Clerical/School Secretary - 12 Month
Date Available: IMMEDIATELY
Description:
Maintain the efficient operation of all programs, procedures, and services supported through the Special Services Department.
Maintain current and accurate records for Illinois State Board of Education regarding eligibility and services for special education students.
Maintain current and accurate records regarding instructional and support personnel.
Maintain current and accurate records regarding hospital/homebound students and personnel.
Maintain current and accurate records regarding private and public placements.
Maintain current and accurate records regarding specialized student transportation.
Maintain current and accurate records regarding students eligible for 504 accommodations.
Maintain current and accurate information and assist in the preparation of federal and state grants:
IDEA Federal Flow-through Grant
Personnel Reimbursement
Extraordinary Child Count
Discretionary Federal and State Grants
Extended School Year
Maintain current and accurate budget and expenditure detail for all federal and state grants.
Maintain current and accurate information regarding student class lists/placement, bus lists and personnel assignments.
Assist in scheduling and maintaining preschool screening records: appointments, parent notification and annual tracking.
Maintain current and accurate records related to federal Medicaid claims and reimbursement.
Maintain current and accurate records related to McKinney Vento eligible students.
Coordinate, complete and submit state of Illinois health and dental reports.
Support the development and implementation of annual professional learning activities, including scheduling, registration, material organization and room set up.
Support and maintain staff access to electronic resources.
Support school building implementation of district Special Services protocols.
Provide organizational support to ESY principals as well as provide onsite support for ESY programming.
Perform all other duties and tasks as assigned by the Assistant Superintendent for Special Services.
Job Summary: Qualifications:
Works positively and collaboratively with people, service-oriented
Knowledge and skills in working with technology, including a variety of platforms and systems
Strong skills in organization, maintaining confidentiality, and initiative
Strong skills in working as a member of a team
Working Conditions:
Application Procedure:
Apply Online
Selection Procedure: